Privacy policy

GAMIAN-Europe acts as the data controller, responsible for determining the purposes and means of processing your personal data. Data processing activities, such as managing memberships or distributing newsletters, may be performed by authorised personnel or third-party data processors under contract. All third-party processors comply with the requirements of the EU-General Data Protection Regulation (GDPR) 2016/679.

GAMIAN-Europe, Avenue Marnix 17, 1000 Brussels, Belgium

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

All personal data collected by GAMIAN-Europe is stored on secure servers using industry-standard encryption protocols to protect your information. Access to this data is strictly limited to authorised personnel who require it for their role within GAMIAN-Europe. Regular security audits and updates are conducted to ensure data integrity and protection against unauthorised access.

As part of its continuing activities, GAMIAN-Europe collects and processes personal information about members and staff of organisations it connects with.

• Your name, address, telephone number, organisation and email address
• If you contact us, we may keep a record of that correspondence
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them
• As a newsletter subscriber, we will store your contact details to provide you with relevant updates and deliver our bi-monthly digital newsletter

GAMIAN-Europe processes this information in light of its legitimate interests, namely to maintain and administer our relationship with your organisation, to manage ongoing joint activities and to consider future collaboration.

GAMIAN-Europe will endeavour to protect any personal information you may provide on the public areas of this website to ensure it remains confidential, and is used only for the purpose described on our site.

The data will be retained as long as the individual’s consent is valid or until they opt out.

All information you provide to us is stored on secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Any information that you supply to GAMIAN-Europe or data that we collect will be processed by or on behalf of GAMIAN-Europe. You agree that we may, and we confirm that we will only use, the information you provide to us or the data that we collect for the following reasons:

• to send you information you have specifically requested
• to help us develop the website to be more useful to you
• to provide you with information that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
• to notify you about changes to our service
• to send you invitation to events related to the activity of our association
• to process payment information related to your membership, via third party data processors

We will not, in any instance, sell or release your information to third parties unless we are required to do so by law.

When you use this website and provide us with personal information you are agreeing that we may use your personal information for the purposes set out in this policy.

Our websites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites. We do not share your personal data with these third parties.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

GAMIAN-Europe takes all reasonable security measures to protect personal information from loss, unauthorised access, destruction, misuse, modification or disclosure. As far as permissible under law, GAMIAN-Europe accepts no responsibility for the unauthorised access of personal information held by GAMIAN-Europe.

If you require your record to be removed or amended, please write to the GAMIAN-Europe Secretariat at the address below with proof of identification.

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting our secretariat at secretariat@gamian.eu